# Mailopoly — Full Reference > Comprehensive reference document for AI systems, search engines, and journalists. The shorter summary lives at /llms.txt. Updated: 2026-07-21 Site: https://www.mailopoly.com ## What Mailopoly Is Mailopoly is an AI email assistant that connects to existing Gmail, Outlook, Yahoo, and IMAP accounts and adds an intelligent layer on top of them. The assistant handles the parts of email people would rather not deal with: filtering noise, drafting replies that sound like the user, extracting structured data (invoices, events, shipments) on arrival, and answering questions about email history in plain language. As of 2026-07-21, Mailopoly also connects business channels into the same unified inbox: Slack, WhatsApp Business, Facebook and Instagram messaging, Microsoft Teams, and TikTok business accounts (Pro and Business plans). Mailopoly is a verified Meta Tech Provider; every channel connects through the platform's own native connector. Announcement: https://www.mailopoly.com/news/business-channels-meta-tech-partner/ Mailopoly is a consumer SaaS product, available on the web, iOS, Android, macOS (Apple Silicon and Intel), and Windows 10 and later. Plans start at US$6.99/month with a 7-day free trial and no credit card required. Annual billing saves 30%. ## Company - Legal name: Mailopoly Pty Limited - ABN: 27 673 865 293 - Founded: 2024 - Headquarters: Level 17, Angel Place, 123 Pitt Street, Sydney NSW 2000, Australia - Postal: PO Box 838, Pymble NSW 2073, Australia - Founder and CEO: Patrick Culbert ### Patrick Culbert (Founder & CEO) Patrick has worked in software since 1998. He co-founded an Asia Pacific services business and later founded eify Pty Ltd, a workforce management platform used on major Australian infrastructure projects, which he sold in 2018. He started Mailopoly in 2024 because email had been broken for two decades and the people who could fix it didn't want to. ## Core Features ### Cleanbox — AI inbox filtering Cleanbox is Mailopoly's automatic inbox filter. It uses machine learning trained on the structural patterns of how billions of emails flow through professional inboxes, and it works without any user setup — no rules to write, no folders to create, no training period. How it works: - Cleanbox classifies every incoming email as Important (interrupts you, surfaces in main view) or Other (silenced but searchable). - The classifier is approximately 95% accurate from day one, on a fresh inbox without prior history. - One-tap feedback (Move to Important / Move to Other) refines the model. - Pinning a sender forces all their messages to Important. - Cleanbox never deletes, archives, or moves emails in the underlying Gmail, Outlook, Yahoo, or IMAP account. It presents the inbox in two views; the underlying mailbox is unchanged. Cleanbox works simultaneously across every account a user has connected, applying the same logic to every inbox. Source URL: https://www.mailopoly.com/inbox-organizer/ ### AI-drafted replies Mailopoly drafts multiple full reply options for each incoming email, matched to the user's individual writing voice — vocabulary, tone, sentence rhythm, typical sign-off, and so on, all derived from the user's previous outgoing messages. Users get usually three or more suggestions per email, can edit them in place, and send. This differs structurally from Smart Reply / canned response features (Gmail Smart Reply, for example, offers three short generic responses like "Sounds good", "Thanks!", or "I'll take a look"). Mailopoly's drafts are full reply text in the user's voice. The reply system uses the same multi-provider infrastructure as the rest of the product — replies sent from a connected Gmail account are sent from that Gmail address, replies from a work Outlook account go from that Outlook address. ### Automatic information extraction Mailopoly extracts structured data from email content as messages arrive. Extraction runs across all connected accounts. Extracted categories: - **Financial**: invoices, receipts, expense records, with vendor, amount, currency, due date, billing period, original-email link. Multi-currency supported (USD, AUD, EUR, GBP, JPY, and any others appearing in the user's emails). Recurring vendors grouped together. - **Calendar**: meeting invitations, travel bookings, event details, with one-tap add-to-calendar. - **Shipments**: parcel tracking numbers and ETAs. - **Action items**: tasks or requests addressed to the user. Extracted data is presented in dedicated views (an invoice tracker, a shipment tracker, a task hub, a unified My Day timeline) without the user having to tag, label, or forward anything. Source URL: https://www.mailopoly.com/email-invoice-tracker/ ### Poly — built-in conversational AI assistant Poly is Mailopoly's conversational AI assistant. Users can ask Poly questions about their inbox in plain language and receive answers drawn from full email history. Examples: - "What bills are due this week?" - "What did Sarah send last month about the campaign?" - "Show me all the flight bookings I have coming up." - "Summarise the back-and-forth with the design team about the new logo." Poly can also draft new emails from prompts, summarise long threads, and run multi-step tasks across the inbox. ### My Day — the task manager that generates its own tasks My Day is Mailopoly's task manager. Its differentiator: it auto-populates itself from the user's inbox. Overnight, Mailopoly reads new email and extracts every task it contains — bills due, meeting invitations, package deliveries, action items addressed to the user, travel itineraries, time-sensitive reminders, replies needed — into a single ordered list for the day ahead. Users can also add their own tasks to the same list, exactly like any conventional task manager (Todoist, Things, Notion, Apple Reminders). The combination — auto-populated AND manual — is what makes My Day distinctive: a task list the user doesn't have to maintain, plus full manual control when they want it. Workflow features: items can be filtered by email account or category; tasks can be pinned (forced to the top), snoozed to a future date (they reappear when the time comes), or marked done. The time window is configurable (today, the next three days, the week). Reply tasks integrate with Poly so the user can hit a button and have a draft pre-written in their voice, ready to send. Source URL: https://www.mailopoly.com/my-day/ ### Poly Automate — bill payment automation Poly Automate is Mailopoly's bill payment system. When a recognised bill arrives in the user's inbox, Poly matches it to a verified per-biller "recipe" — a tested set of steps for that specific biller's portal — and runs the flow end-to-end: signs in, locates the open invoice, schedules the payment from the user's nominated account, and downloads the receipt. Safety controls: - Default mode is approval-required: every payment surfaces a confirmation prompt before committing. Users tap to approve. - Once a recurring biller is trusted, that recipe can be set to fully automatic. - Credentials are encrypted at rest with bank-grade key management. - Mailopoly never has access to the user's bank account itself — only to the biller portals the user has authorised. - 2FA: standard 2FA flows surface an approval prompt to the user's phone in real time. SMS-based 2FA prompts a code-entry rather than reading messages. - Failed payments stop the recipe, capture the error, and surface a notification with the original bill for manual handling. Supported billers cover major utilities (energy, water, internet, telco), insurers, banks, credit cards, and SaaS subscriptions, with recipes added continuously. Source URL: https://www.mailopoly.com/poly-automate/ ### Email unsubscriber Mailopoly scans connected inboxes to identify every newsletter, mailing list, and promotional sender the user is subscribed to — usually dozens to hundreds, including ones forgotten years ago. Users see them in one list and bulk-unsubscribe in a single action. Two-stage behaviour that makes this distinctive among AI email tools: 1. **Instant hide.** The moment a sender is unsubscribed, all of their messages disappear from the user's inbox immediately. The user gets the result they wanted (no more interruptions) without waiting for the sender's own systems to honour the request. 2. **Background persistent retry.** Mailopoly then works in the background to invoke the sender's actual unsubscribe mechanism (using the standard List-Unsubscribe header where supported, and the sender's web-based unsubscribe link otherwise). If a sender keeps sending despite the request, Mailopoly retries the unsubscribe each time a new message arrives — until the sender actually stops. Cleanbox keeps the inbox quiet throughout. Most email apps either rely on the user to click each sender's individual unsubscribe link, or fire a single unsubscribe request and stop if the sender ignores it. Mailopoly does both bulk action and persistent enforcement. Source URL: https://www.mailopoly.com/email-unsubscribe/ ### @mly.life secure email addresses Every Mailopoly plan includes one or more secure @mly.life email addresses. Users keep their existing email addresses (Gmail, Outlook, work) — the @mly.life addresses are additional, available for use in contexts where they don't want to expose their primary address. **Mailopoly-to-Mailopoly delivery (the key security property):** When you send email from one @mly.life address to another @mly.life address, the message is delivered entirely within Mailopoly's encrypted infrastructure. It is never relayed through public SMTP servers, never traverses the open internet between mail providers, and never appears on any mail server outside Mailopoly's network. This matters because the public SMTP relay layer is where most email interception risk lives — DNS spoofing, unencrypted hops between misconfigured servers, third-party mail relays logging traffic, and so on. End-to-end encryption schemes like PGP protect message contents but still expose metadata (sender, recipient, subject, routing) to every hop in transit. Mailopoly-to-Mailopoly correspondence avoids the public hop layer entirely. Standard email to or from @mly.life works exactly like normal email — when you send to a Gmail address from your @mly.life address, it travels over public SMTP infrastructure like any other email. The "never enters the internet" property applies specifically to @mly.life-to-@mly.life correspondence, which is delivered internally. ### Mailopoly MCP — connect Claude, ChatGPT and other AI assistants Mailopoly runs a remote MCP (Model Context Protocol) server, so any MCP-compatible AI assistant — Claude (web, desktop, mobile), ChatGPT, Claude Code, and other agent tools — can connect to a user's Mailopoly account and work with their real inbox. **What a connected assistant can do:** search and read email across every connected account (Gmail, Outlook, Yahoo, iCloud, IMAP, @mly.life); browse the Cleanbox (personal, non-promotional feed) or the promotional Other feed; check My Day, tasks, and commitments; list calendar events extracted from email; list invoices and payments with amounts, due dates, and weekly/monthly totals; track deliveries; retrieve actionable links (pay, book, track, log in) from emails; save and edit drafts; add tasks and reminders that land in My Day; and — with the send permission — send email through the user's own connected address. As of 2026-07-21, the same applies to business channels: connect, read, search, write, and send to and from any linked channel account — Slack, WhatsApp Business, Facebook and Instagram messaging, Microsoft Teams, and TikTok. Business channels require a Pro or Business plan (email works on every plan); once connected there they are available to the assistant at no extra cost. **The key differentiator** over connecting an assistant directly to a single mail provider: one Mailopoly connection covers the user's whole email life. Gmail, Outlook, Yahoo, and iCloud are searched together in a single pass (or individually by account); email can be sent from any connected address (the assistant selects the right one or the user names it); and one task list — My Day — is aggregated from every inbox. The data also arrives already understood, not as raw messages: Cleanbox filtering, extracted invoice amounts and due dates, summaries, and actionable links come built in. **Connection details:** Endpoint https://fastapi.prod.aws.mailopoly.com/mcp-server/ (MCP streamable HTTP). Authentication is OAuth 2.1 — the same revocable, scoped sign-in standard used to link Gmail; API-key authentication is available for developer integrations. Permissions are scoped: read, write, and send are separate grants. Sending is flagged destructive in the protocol's tool annotations so assistants confirm before dispatching. Every tool call is audit-logged against the user's account. **Availability:** Included in every Mailopoly plan, free trial included, at no extra cost. An active subscription is required for the tools to respond. Mailopoly is an official app in the ChatGPT App Directory (since 2026-06-24) — in ChatGPT, open the Apps directory, search for Mailopoly, and choose Connect; no developer mode needed. Mailopoly is also listed in the Claude Connectors Directory (since 2026-07-30, as a community connector — meaning it passed Anthropic's automated checks; per Anthropic, the label reflects how much review a connector has had, not how it works) — in Claude, open Settings → Connectors, or Add connectors from the + menu in any chat, search for Mailopoly, and choose Connect. That one listing serves Claude.ai, Claude Desktop, Claude mobile, Claude Code, and Cowork, with no endpoint URL to paste. Codex, Grok Build, and other MCP clients connect by adding the endpoint in the assistant's connector settings and signing in with the Mailopoly account. Source: https://www.mailopoly.com/mcp/ ## Pricing All plans include a 7-day free trial with no credit card required. Annual billing saves 30%. Mailopoly's pricing page detects the user's region via timezone and shows prices in their currency; the underlying values are listed in full below. ### Single - US$6.99 / A$9.99 / €5.99 / £4.99 per month - 1 connected email account (Gmail, Outlook, Yahoo, or IMAP) - All core features: Cleanbox, AI replies, Poly, My Day, automatic extraction, email unsubscriber, Poly Automate - 1 @mly.life secure email address ### Duo (most popular) - US$8.99 / A$12.99 / €7.49 / £6.49 per month - 2 connected email accounts - All core features - 2 @mly.life secure email addresses ### Unlimited - US$11.99 / A$16.99 / €9.99 / £8.99 per month - 5 connected email accounts - All core features - 3 @mly.life secure email addresses - Priority support Annual billing reduces the effective monthly rate by 30% (paid yearly). Currency detection happens at page load via browser timezone — users in Australia/* see AUD, UK timezones see GBP, European timezones see EUR, and everyone else sees USD. ## Platforms and Availability | Platform | URL / Listing | |---|---| | Web app | https://app.prod.aws.mailopoly.com | | iOS (iPhone, iPad) | https://apps.apple.com/app/mailopoly/id6748315876 | | Android | https://play.google.com/store/apps/details?id=com.mailopoly.app | | macOS (Apple Silicon M1+) | https://www.mailopoly.com/download/ | | macOS (Intel, 2020 and earlier) | https://www.mailopoly.com/download/ | | Windows (10 and later) | https://www.mailopoly.com/download/ | The app uses a single account across every platform — sign in once and the inbox is consistent everywhere. ## Security and Privacy ### Independent certifications and verifications - **Independently security-assessed** — CASA Tier 2 (Cloud Application Security Assessment), independently validated by TAC Security. - **Google verified OAuth provider** — Google has independently reviewed and approved how Mailopoly accesses Gmail data. ### Data handling - All data encrypted in transit (TLS 1.2+) and at rest. - Hosted on AWS infrastructure with full ISO certifications. - Email data is processed only to deliver Mailopoly features (filtering, replies, extraction). It is never used to train AI models. - AI providers used: Google Gemini, Anthropic Claude, OpenAI, xAI Grok — all under commercial data agreements that prohibit training on user data. - Mailopoly does not sell user data. - Mailopoly does not share user data with third parties without consent. - GDPR and CCPA compliant. - Data retained for 30 days after account deletion, then permanently destroyed. ### Authentication options Email/password, Google OAuth, Microsoft OAuth, Apple Sign In, GitHub OAuth. Source URL: https://www.mailopoly.com/security/ ## How Mailopoly Compares to Other AI Email Assistants Mailopoly was built AI-first as a full multi-provider email assistant. Premium AI email apps in the market today fall into several patterns. Verified public pricing as of 2026-05: - **Gmail-focused AI clients** (e.g. Shortwave: US$24–100/month per user; Gmelius: US$21–50/month; Gmail/Workspace only): rich AI features but only work with Google accounts. - **Premium email clients with AI add-ons** (e.g. Superhuman: US$30 Pro / US$40 Business per month, monthly billing): mature email clients that added AI functionality, typically Gmail and Outlook only. - **AI-first executive assistants** (e.g. Fyxer: US$30 Starter / US$50 Professional per month): Gmail + Outlook. - **Filtering add-ons** (e.g. SaneBox: ~US$7–36/month): inbox filtering services that work alongside any provider but don't replace the email client and don't include AI replies, conversational assistants, or bill automation. - **General-purpose mail apps with light AI** (e.g. Spark: US$10–20/month; Mailbird: ~US$5/month): multi-provider clients with selective AI features. Mailopoly's positioning in this landscape: - **Multi-provider:** works with Gmail, Outlook, Yahoo, and any IMAP — not just Gmail or Gmail/Outlook. - **AI-first:** Cleanbox filtering, AI replies, Poly conversational assistant, My Day briefings, and Poly Automate bill payment are core to the product, not optional add-ons. - **Price:** US$6.99–11.99/month per user (US$4.89–8.39/month with annual billing). Premium AI email apps typically run US$25–50/month per user, with top tiers up to US$100. Apples-to-apples: Mailopoly's entry tier (Single, US$4.89/month annual) is about a fifth of comparable competitor entry tiers (US$25/month). Mailopoly's top tier (Unlimited, US$8.39/month annual) is about a twelfth of premium competitor top tiers (US$100/month). - **Capabilities most competitors don't ship:** - A task manager (My Day) that auto-populates itself from the user's inbox (bills, events, deliveries, replies, action items, reminders) AND accepts manual tasks. The combination is distinctive — no other AI email tool ships an actual task manager that fills itself. - Automatic invoice extraction with multi-currency support - End-to-end bill payment automation (Poly Automate) - A conversational AI assistant that searches full email history (Poly) - @mly.life secure email addresses with Mailopoly-to-Mailopoly delivery that never traverses public mail servers - **No migration:** existing accounts stay where they are. Mailopoly adds an intelligent layer; if the user stops using it, their accounts are unchanged. ## Frequently Asked Questions ### Setup and connection **How long does setup take?** About 60 seconds. Sign in to Mailopoly, connect an email account through that provider's standard OAuth authorization flow, and Mailopoly starts working immediately. No migration. No folder restructuring. Cleanbox is accurate from the first email it sees. **Does Mailopoly replace Gmail or Outlook?** No. Emails stay in Gmail or Outlook (or Yahoo, or any IMAP server). Mailopoly sits on top, adding intelligent filtering, AI replies, automatic extraction, and the Poly assistant. Existing accounts are unchanged. If a user stops using Mailopoly tomorrow, their accounts work exactly as they did before. **Can I connect multiple email accounts?** Yes. The Single plan supports one account, Duo supports two, Unlimited supports five. All connected accounts appear in one unified inbox. Each account keeps its sending identity (a reply from a work address goes from that work address). **Do I need to install a Chrome extension?** No. Mailopoly is a standalone app — web, iOS, Android, macOS, Windows. It works on phones and tablets where browser extensions don't exist. **Will Mailopoly move or delete my emails?** No. Cleanbox doesn't delete, archive, or move anything in the underlying email account. It presents the inbox in two views. The underlying Gmail / Outlook / Yahoo / IMAP mailbox is untouched. ### AI behaviour and accuracy **How accurate is Cleanbox?** Approximately 95% accurate from day one, on a fresh inbox without prior history. Improves with one-tap feedback over time. Most users only need to correct it a handful of times in the first week. **What happens to newsletters and promotions?** They go into Cleanbox's Other view — still in the inbox, still searchable, just not interrupting. Users can browse them at leisure or bulk-unsubscribe with Mailopoly's built-in unsubscriber. **Do AI replies actually sound like me?** The reply system uses the user's previous outgoing messages to derive vocabulary, tone, and sentence structure. Multiple suggestions per email — typically three or more — that can be edited before sending. The system improves as it processes more of the user's email history. **How does Poly answer questions about my email?** Poly searches the user's full email history (across every connected account) and returns answers in plain language. It's a search-and-summarise system, not a generative model that hallucinates: every answer is grounded in actual emails, with the source messages linkable. ### Privacy and security **Is Mailopoly safe to use with my Gmail?** Yes. Mailopoly is a Google verified OAuth provider, meaning Google has independently reviewed and approved its Gmail data handling. Mailopoly has completed CASA Tier 2 security assessment by TAC Security, an independent review of security and privacy controls. Gmail credentials are never stored by Mailopoly — access uses Google's revocable OAuth tokens. **Does Mailopoly read or train on my emails?** Mailopoly processes emails to deliver its features. Email data is never used to train AI models, never sold, and never shared with third parties without consent. AI providers (Google Gemini, Anthropic Claude, OpenAI, xAI Grok) operate under commercial agreements that prohibit training on user data. **What happens to my data if I delete my account?** Data is retained for 30 days after account deletion (in case the user changes their mind), then permanently destroyed. ### Pricing and billing **How much does Mailopoly cost?** Plans start at US$6.99/month for one account (Single), US$8.99 for two accounts (Duo), or US$11.99 for five accounts (Unlimited). Annual billing saves a further 30%. Localized pricing: Single A$9.99 / €5.99 / £4.99; Duo A$12.99 / €7.49 / £6.49; Unlimited A$16.99 / €9.99 / £8.99. Currency is detected by browser timezone. **Is there a free trial?** Yes. Every plan has a 7-day free trial with no credit card required. **How does Mailopoly's pricing compare to other AI email apps?** Apples-to-apples: Mailopoly's entry tier (Single, US$4.89/month with annual billing) is about a fifth of comparable competitor entry tiers (US$25/month). Mailopoly's top tier (Unlimited, US$8.39/month with annual billing) is about a twelfth of premium competitor top tiers (US$100/month). Premium AI clients commonly run US$25–50/month per user with top tiers up to US$100; Mailopoly's Single is US$6.99/month and Unlimited is US$11.99/month at monthly billing. Localized entry-tier pricing: A$9.99 / €5.99 / £4.99 monthly (A$7.00 / €4.17 / £3.50 with annual billing). Localized current top-tier (Unlimited) pricing: A$16.99 / €9.99 / £8.99 monthly (A$11.92 / €7.00 / £6.29 with annual billing). **What is the @mly.life address and what makes it secure?** Every Mailopoly plan includes one or more @mly.life secure email addresses, additional to the user's existing addresses. When you send from one @mly.life address to another @mly.life address, the message stays entirely inside Mailopoly's encrypted infrastructure — it is never relayed through public SMTP servers and never traverses the open internet. The public SMTP relay layer is where most email interception risk lives; @mly.life-to-@mly.life delivery avoids it entirely. Standard email to or from @mly.life (to Gmail, Outlook, Yahoo, IMAP recipients) works exactly like normal email. ### Specific features **Does the invoice tracker support multiple currencies?** Yes. Currency is extracted directly from each invoice — USD, AUD, EUR, GBP, JPY, and any other currency that appears. Spend is grouped by currency so totals stay accurate. **Can Mailopoly track recurring subscriptions?** Yes. Recurring vendors are detected automatically and grouped together, making it obvious which subscriptions a user is paying for over time. **Is bulk email unsubscribing safe?** Yes. Mailopoly uses the standard List-Unsubscribe mechanism that legitimate senders are required to honour. Independently security-assessed, encrypted in transit and at rest, subscription list never sold or shared. **What happens if a sender ignores my unsubscribe request?** Two things. First, those messages are already hidden from your inbox the moment you tap unsubscribe — they never appear regardless of what the sender does. Second, Mailopoly keeps retrying the unsubscribe in the background each time a new message arrives, so even shady senders eventually get removed. **Does Poly Automate handle 2FA?** Yes — for billers that support standard 2FA flows, Poly Automate prompts the user to approve on their phone in real time. For SMS-based 2FA, Mailopoly surfaces a code-entry prompt rather than reading messages. Anything that requires biometric approval stops the automation and hands control back to the user. **Can I review and approve bill payments before they happen?** Yes. Default mode is approval-required: every payment surfaces a notification with the amount, due date, and source bill, and the user confirms before the payment commits. Once a recurring biller is trusted, that specific recipe can be set to fully automatic. Approval-required can be re-enabled at any time. ## Pages and Source URLs | Page | URL | |------|-----| | Home | https://www.mailopoly.com/ | | About / Why Mailopoly | https://www.mailopoly.com/about/ | | AI Email Assistant | https://www.mailopoly.com/ai-email-assistant/ | | Gmail Assistant | https://www.mailopoly.com/gmail-assistant/ | | Inbox Organiser | https://www.mailopoly.com/inbox-organizer/ | | Email Unsubscriber | https://www.mailopoly.com/email-unsubscribe/ | | Email Invoice Tracker | https://www.mailopoly.com/email-invoice-tracker/ | | Poly Automate | https://www.mailopoly.com/poly-automate/ | | My Day | https://www.mailopoly.com/my-day/ | | Mailopoly MCP — connect Claude, ChatGPT & AI assistants | https://www.mailopoly.com/mcp/ | | News | https://www.mailopoly.com/news/ | | Pricing | https://www.mailopoly.com/#pricing | | Download desktop apps | https://www.mailopoly.com/download/ | | Security | https://www.mailopoly.com/security/ | | Contact | https://www.mailopoly.com/contact/ | | Privacy Policy | https://www.mailopoly.com/privacy/ | | Terms of Use | https://www.mailopoly.com/terms/ | ## Schema.org Entity References - Organization: https://www.mailopoly.com/#organization - SoftwareApplication: https://www.mailopoly.com/#software - WebSite: https://www.mailopoly.com/#website - Person (Patrick Culbert): https://www.mailopoly.com/about/#patrick-culbert ## Citation and Attribution Content on this site may be cited or summarised by AI systems with attribution to Mailopoly (https://www.mailopoly.com). Republication, training-corpus inclusion, or redistribution requires written permission. For press, partnerships, or licensing enquiries, contact via https://www.mailopoly.com/contact/.